BULLETIN No. 2



(This document supplements and replaces Bulletin No.1)
PDF version  - WRC2017 Bulletin 2

Format and rules
World Rogaining Championships (WRC) are held in 24 hour rogaine according to the rules of rogaining of the International Rogaining Federation (IRF): Rules
Any exceptions or/and corrections according to the current edition of IRF Rules will be specified in Bulletin No. 3. (Please note: no dogs allowed in Event center according to Rule B5(h))
 
Event center
Event center will be located in Mamonova, Andzeļi county, Dagda district, Latvia, in open field environment close to the center of the competition area. Exact location View on Map
 
Participants
Teams of 2 – 3 members. See Entry Criteria
 
Competition classes
Men's Open (MO) — men, no age restriction
Women's Open (WO) — women, no age restriction
Mixed Open (XO) — at least one man and one woman, no age restriction
Men's Youth (MY) — men, all must be under 23 years of age
Women's Youth (WY) — women, all must be under 23 years of age
Mixed Youth (XY) — at least one man and one woman, all must be under 23 years of age
Men's Veteran (MV) — men, all must be 40 years of age or over
Women's Veteran (WV) — women, all must be 40 years of age or over
Mixed Veteran (XV) — at least one man and one woman, all must be 40 years of age or over
Men's Super Veteran (MSV) — men, all must be 55 years of age or over
Women's Super Veteran (WSV) — women, all must be 55 years of age or over
Mixed Super Veteran (XSV) — at least one man and one woman, all must be 55 years of age or over
Men's Ultra Veteran (MUV) — men, all must be 65 years of age or over
Women's Ultra Veteran (WUV) — women, all must be 65 years of age or over
Mixed Ultra Veteran (XUV) — at least one man and one woman, all must be 65 years of age or over
For the Youth, Veteran, Super Veteran and Ultra Veteran categories the age is determined on the first day of competition (i.e. 18 August 2017).
Any team that has a member under 14 years of age shall also have a member 18 years of age or over. All participants under 18 years need to have a written permission (from their legal guardian) for taking part in the competition.
Teams are deemed to compete in every category for which they are eligible.
 
Registration
Registration to the event opens on-line on the WRC 2017 website from 1st December 2016. Registration procedure will be described in detail and published on the website shortly before opening of registration.
Organizers keep the rights to delete any incorrect entries (missing full data of any member, obviously false data, using of inpolite wording, etc.) immediately.
 
Entry Criteria for 2017 World Rogaining Championships
Entry limit is 1000 participants.
Team size is restricted to 2 or 3 members.
Applications for entry will be taken via online entry form:
  • Phase     1 of the registration: 1st – 14th December 2016
  • Phase     2 of the registration: 15th December 2016 – 31st January 2017
  • Phase     3 of the registration: 1st February – 31st July 2017
(for full text see Entry Criteria)
 
The on-line updated list of Automatic Pre-Qualified Entrants and Preferred Pre-Qualified Entrants will be available at the website: http://wrcq.rogaining.cz/. The link to the final version of the list will be revealed on the WRC event website not less than one week before the date that entries for the WRC open.
 
Entry fee (per competitor) and payment procedure
  • Early bird: 65 euros - if registered before 1st January 2017
  • Regular: 80 euros - if registered after 31st December 2016 and before 1st June 2017
  • Late: 100 euros - if registered after 31st May 2017
The fee covers the costs of organising and setting up the event, maps, SI cards, 4-day
camping and parking, catering during the race and after the finish, basic medical care, trophies and awards and the IRF WRC levy.
Entry fee also covers the costs to make a single change in team composition after the team has been confirmed. All consecutive changes will be possible for extra fee of 7 euros.
Team will have 3 weeks to pay full entry fee in one or more payments after the receiving of invitation to confirm entry by payment. As soon as full entry fee will be received, team will be confirmed as participants. Invitation of the team will be canceled if no or partial payment received within given period of time and team will be returned to waiting list until reconsideration during Phase 3 and Regular fee will be applied. Payments of the Phase 3 must be done at the latest by 10th August 2017.
 
Mandatory equipment
There will be no other mandatory equipment than specified in Rules.
 
Withdrawals and Team Changes
In case of withdrawal entry fees will be reimbursed as follows:
  • a single person cannot withdraw from a 2 person team - in this case the team will be withdrawn and both entrants refunded accordingly (see below), or the withdrawing entrant's place in the team must be transferred to another eligible entrant.
  • if a team (or a single person from a team of 3) withdraws, refunding will be as follows:
50% before 1st April 2017
25% 1st April - 31st May 2017
no refund after 31st May 2017
Teams may change team composition from online registration at any time up until 31st July 2017. Each such change is for free while team is on wait list. Each such change, except the first one, will be possible only after paying a fee of 7 euros once entry has been confirmed. Changes will not be possible while team entry is in process. (See Entry Criteria for team statuses).
Last minute changes of team composition will be possible at registration in competition center for fee of 7 euros.To withdraw and be refunded, team must email the request to organizers.
 
Accompanying persons and spectators
Accompanying persons and spectators (over 6 years of age) staying at the Event center
shall pay spectator fee of 25 euros: 4-day camping and parking, catering at the hash house during the race and after the finish, event map (delivered after the finish).
 
Visas
International travellers may be required to hold an Latvian visa prior to travel to Latvia, depending on your country of residence.
For more information, please see the Ministry of Foreign Affairs of Latvia.
If you require further assistance, please send us an email.
 
Insurance
Organizer - Latvian Orienteering Federation - holds General Third party liability insurance (TPL) of the organizer of public event.
Nevertheless competitors participate in the event at their own risk. We recommend that competitors have personal health and/or travel insurance.

Merchandise
All merchandise acquired at WRC online shop will be available for pickup at the event. We do not ship any merchandise to entrants. If you are unable to pickup your event merchandise, please arrange for someone else to pick it up for you.
 
Preliminary Timetable
Wednesday, 16 August 2017
  • 14:00 Camping at the hash house opens, model maps available and model course opens
  • 18:00 Registration 1st day opens
  • 21:00 Registration 1st day closes
Thursday, 17 August 2017
  • 10:00 Registration 2nd day opens
  • 23:00 Registration 2nd day closes
Friday, 18 August 2017
  • 7:30 Registration 3rd day opens
  • 9:00 Map handout
  • 12:00 Start
  • 15:00 Catering available at the hash house
  • 20:56 Sunset
  • 21:40 The end of civil twilight
Saturday, 19 August 2017
  • 5:15 The beginning of civil twilight
  • 5:59 Sunrise
  • 12:00 Finish
  • 14:00 Prize-giving ceremony
  • 15:00 Catering at the hash house closes
Sunday, 20 August 2017
  • 12:00 Camping at the hash house closes
 
Punching system
SPORTident punching system will be used. Each competitor must use SI card issued by organizers.
 
Prizes
The team with the highest score in each class is granted the title of the World Rogaining Champions. Three best teams in each class are awarded prizes.
 
Terrain, Wildlife and Weather
(see file Terrain, Wildlife and Weather)
 
Tourist attractions
(see file Tourist attractions)
 
Travel information
(see file Travel information)
 
Catering
Catering details and hash-house menu will be published in Bulletin No.3.
During registration teams must specify requirements for special food, if such exists.
Organizers will consider this and will announce availability in Bulletin No.3
 
Model event
Model event will be available from 14:00 on Wednesday, 16th August, until start of WRC on Friday. Location of model event is next to WRC area. There will be scheduled bus transfer from/to WRC Event center. Detailed information on this issue will be included in Bulletin No.3 and on WRC web site.

Training possibilities and related events
Dates and locations of related events will be updated on WRC website.
 
Organizers
International Rogaining Federation (IRF), Latvian Orienteering Federation, OK Ziemelkurzeme
Martins Vimba — event director
Aivars Zogla — event co-director, visas
Raimonds Lapins — mapper and course setter
Aigars Actins — course vetter
Guntars Mankus — SI timing and results
Ilze Lapiņa — chief secretary, course vetter
Agnese Kuzmina - communications
Ainars Grinvalds - competition center manager
Andris Leja - webmaster, registrations

Event advisor
Lauri Leppik (Estonia)
 
Contacts
wrc2017@rogaining.lv
Martins Vimba (vimbamartins@gmail.com)
Aivars Zogla (aivars.zogla@gmail.com)
Web-site URL
http://wrc2017.rogaining.lv
 
Bulletin No. 3 (pre-start competitors information) will be published before 21st July 2017
Last minute Pre-start information will be pubished on 16th August 2017 and will be available upon registration at Event center.
 
In case of Bulletin No.2 information changes there will be announcements on WRC website and/or emailed to registered teams.

PDF version  - WRC2017 Bulletin 2

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